We’re already four months into 2025—have you taken a moment to check in on your HR compliance? For small business and nonprofit leaders, staying up to date on HR regulations can be overwhelming, but it’s critical. A mid-year review is the perfect time to ensure you’re on track and not putting your organization at risk.

HR compliance helps you avoid legal trouble, protect your team, and build a workplace that operates efficiently and fairly. Whether you’re managing a team of two or two hundred, having proper HR systems in place ensures you’re not only following employment law but also supporting long-term business success. Partnering with an experienced HR consulting firm like Consult HR Services makes this process easier, more effective, and more affordable than trying to do it all in-house.

Here’s a quick checklist to help you assess where your business stands in 2025:

2025 HR Compliance Checklist:

1. Updated Employee Handbook
   Does your handbook reflect current labor laws, remote/hybrid work policies, and your organizational values? A well-crafted handbook sets the tone and prevents future conflicts.
2. IIPP (Injury and Illness Prevention Program)
   Required by Cal/OSHA in California and a best practice everywhere else. It demonstrates that your business takes workplace safety seriously.
3. Job Descriptions
   Are your job descriptions clear, current, and ADA-compliant? Accurate descriptions help with recruiting, managing performance, and staying compliant with employment regulations.
4. Harassment Prevention Training
   Many states now require periodic training for all staff. Even if it’s not required where you operate, it’s a smart and proactive step in creating a respectful, compliant workplace.
5. Onboarding/Offboarding Process
   Do you have a structured approach to welcoming new hires and professionally transitioning exiting employees? Documented HR processes help ensure legal compliance and consistency.
6. Personnel Files
   Are they organized, secure, and complete? Personnel files are a vital part of any HR audit and must be stored properly to meet confidentiality and legal standards.
7. Wage and Hour Compliance
   Are you current with the latest federal, state, and local wage laws? This includes minimum wage updates, overtime eligibility, employee classification, and proper meal/rest break policies.

If you couldn’t check off every item, don’t panic. That’s where professional HR consultants can help. Consult HR Services offers comprehensive HR Compliance Audits, expert guidance, and ongoing HR consulting support to ensure your small business or nonprofit is protected and prepared.

We work with organizations throughout California and beyond, helping them stay on top of HR regulations, reduce risk, and focus on growth.

Need help checking these boxes? Contact Consult HR Services today to schedule a free consultation with one of our expert HR consultants.

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